ETMD Quick Instructions for RU Leaders

This page provides a quick overview of the essential ET Members Database (ETMD) operations for Research Unit (RU) Leaders.

N.B. Full ETMD instructions are available in a dedicated page in the ET Wiki, here: https://wiki.et-gw.eu/ETMD

Adding a new Member to your RU

1. Go to: https://apps.et-gw.eu/etmd/?c=2
2. Click on the blue 'Add a new Member to the Collaboration' button at the top of the page.
3. Fill in the form that opens and then click on the blue 'Add Member to the Collaboration' button at the bottom of the form.

If you hit either of the following cases, just send an email to service@ego-gw.it:

• the new member is affiliated to an institution that is not listed in those available in the ETMD (EGO IT will create the profile for the institution for you);
• when you enter the information for the new member, a new profile is not created (99% of the time this is because they already have a profile in the ETMD; EGO IT will provide you with the link to the already existing profile and you can then complete the 'Move' operation, detailed below).

* N.B. The creation of a member profile in the ETMD triggers an email notification to EGO IT. On its receipt, EGO IT proceed with the creation of the EGO Active Directory account with ET permissions, required to access the profile and other online ET resources.

Removing an existing Member from your RU

1. Visit the member's profile page. You can find this either in the Member List page (https://apps.et-gw.eu/etmd/?c=2) or in your individual RU profile page. The list of RU is available here: https://apps.et-gw.eu/etmd/?c=3 from which you can jump to your RU.
2. Once in the member's profile page, click on the red 'End Member-RU association' button at the top of the page.
3. Confirm the action to complete the removal.

N.B. The removal of an existing member from your RU triggers an email notification to EGO IT. On its receipt, EGO IT proceed with the removal of ET permissions from the account and its eventual deactivation, where required.

Moving a Member of another RU to your RU

1. Visit the member's profile page. You can find this either in the Member List page (https://apps.et-gw.eu/etmd/?c=2) or in your individual RU profile page. The list of RU is available here: https://apps.et-gw.eu/etmd/?c=3 from which you can jump to your RU.
2. Once in the member's profile page, click on the blue 'Move this Member to your RU' button at the top of the page.
3. Confirm the action to complete the move.